Update Your Email Signature

Like any other smarty-pants, know-it-all, professional geek, I’ve got a few pet peeves about how people use their technology. Case in point: Getting an email from someone with “Sent from my ” followed by the kind of device used, or the name of their cellular carrier. If you’ve still got that default signature, it’s pretty easy to change, and gives you the opportunity to add some personality, contact information, or even business branding to your outgoing emails.

If you’re on an iPhone or iPad, here are the steps to change your email signature:

  • Go into your Settings app.
  • Tap on “Mail, Contacts, Calendars.”
  • Scroll down to the “Signature” option, and tap on it.
  • If you have only one email account, or are on iOS 5 or earlier, tap on the text field to edit it with the onscreen keyboard.
  • If you are on iOS 6 and have multiple email accounts set up on your device, you have the “All Accounts” option to use a single signature, or the “Per Account” option to use an individual signature for each account.
  • After you are done, you can tap the home button to exit the Settings app.

If you use an Android device, here’s how to set your email signature:

  • Open your Mail app — or your Gmail app, if that’s what you use on your device.
  • Tap on the Menu button of your device.
  • Tap on the “More” option.
  • Tap on “Settings”
  • Tap on the email account you want to set the signature for — you can set each account to have a different signature, if you want.
  • Tap on the “Signature” option; in the Gmail app, you may have to tap “General Settings,” then “Signature.”
  • Enter the text for you email signature.
  • Tap the “Save” button, and you’re done.

You can put just about anything in your signature: Your name, phone number, return email address, a website, a “Yours truly,” or even a favorite quote. Don’t make it too long, though — a signature isn’t the place for prolonged self-expression! And if you have a work email account on your phone, your company may have some rules about what you can or can’t put into that signature, so make sure you find out about that.

There are also ways to put rich text with formatting, and even graphics, into your signature. If you are interested in any of these, send me a note using the “Contact Me” link above.